For Admin

TimeTracker

The “TimeTracker” feature in EveryDatastore allows users to efficiently manage their working hours through a simple Check-In and Check-Out process. This tool helps in accurately tracking time, generating daily time reports, and calculating overtime or undertime based on predefined working hours.

Users can seamlessly check in to start tracking their workday and check out upon completion, with the system automatically compiling and displaying the day's time report.

Check In/Check Out Process:

The process starts from the Dashboard where users can initiate their work session by checking in. Once checked in, the system begins to track the time and provides a real-time report of hours worked against expected hours.

 

 

1. Navigating to Time Tracker

·       From the Dashboard, click on the ‘Time Tracker’ section to access the time-tracking interface.

2.              2.   Before Check-In

·       The current system time is displayed prominently in the center of the screen.

·       A green Check In button is available for users to begin their work session.

3.   3.   Performing Check-In

·       Click on the Check In button to start tracking time.

·       The system logs the exact check-in time and updates the interface accordingly.

4.    4.  After Check-In

·       The button changes to a yellow Check Out option, indicating that the time-tracking session is active.

·       Real Time system clock

·       The Today Time Report section appears, showing:

                                                              i.      Check-in time.

                                                             ii.      Should Hours: The expected working hours for the day.

                                                           iii.      Tracked Hours: The actual time tracked so far.

                                                           iv.      Overtime and Undertime: Displays any deviation from expected working hours.

 

 

 

 

5.    5.  Performing Check-Out

·       Click on the Check Out button to stop the time tracking.

·       The system logs the check-out time and finalizes the tracked hours, updating the daily report.

6.     6. Time Tracker functionality consist of the following fields after Check-In:

Field Name	Description
Time Tracker Header	Title of the time tracking module, indicating the current functionality being accessed.
Current Time Display	Shows the real-time system clock to indicate the exact time during check-in and check-out.
Check In Button	A green button that initiates the time-tracking process when clicked.
Check Out Button	A yellow button that ends the time-tracking session and logs the check-out time.
Today Time Report	A summary section that appears after checking in, detailing the user's working status for the day.
Checked in at	Displays the exact date and time when the user checked in.
Should	Indicates the expected number of hours the user is supposed to work for the day as set in the Personnel section.
Tracked	Shows the total number of hours tracked since the check-in.
Overtime	Displays the number of hours worked beyond the expected (should) hours.
Undertime	Shows the number of hours worked less than the expected (should) hours.

 

7.     7. Post Check-Out Display

After the Check-Out process, the TimeTracker interface displays a detailed time report, summarizing the day's work. The following fields are included:

Field Name	Description
Current Time	Displays the real-time system clock. It continues to update even after checking out for user reference.
Check In Button	Appears again after check-out, allowing the user to initiate a new session if required.
Checked Out At	Displays the exact time when the user completed their session and clicked the Check Out button.
Should	Indicates the total expected working hours for the day (e.g., 5.71 Hours).
Tracked	Shows the total time logged by the user during the session (e.g., 1.01 Hour).
Overtime	Displays any time worked beyond the expected hours. Defaults to 0 if no extra time was logged.
Undertime	Shows the remaining time needed to meet the expected working hours (e.g., 4.70 Hours if underworked).

 

 

Check-In/-Out Report

The Check-In/-Out Report is a key feature within the TimeTracker module of the EveryDatastore application. It enables administrators to monitor and manage employee attendance by tracking their check-in and check-out times. This feature ensures accurate timekeeping for productivity analysis, payroll calculations, and attendance compliance. The Check-In/-Out functionality is accessible through the TimeTracker menu and supports manual entries, which can only be performed by an admin.

1.  Accessing Check-In/Check-Out:

·       Navigate to TimeTracker from the main menu.

·       Select Check-In/-Out to view all existing records.

 

2. Adding New Check-In/-Out Record:

·       Click the New button to create a manual entry.

·       Fill in the required details such as Check-In time, Check-Out time, and Member.

·       Save the record using one of the provided options.

3. Editing Existing Records:

·       Click the Edit (Pencil Icon) button next to the entry to modify.

·       Update necessary fields and save the changes.

4. Deleting Records:

·       Use the Delete (Trash Icon) button to remove individual entries.

·       Multiple records can be selected and deleted in bulk using the Delete marked items button.

 

5. Exporting/Importing Data:

·       The Export button allows the export of check-in/out data in various formats like CSV & Json.

·       The Import feature supports batch uploads of attendance data.

 

Check-in/Check-out section is consist of the following fields:

Field Name	Description
Check In	The date and time when the employee starts work. This is manually entered by the admin.
Check Out	The date and time when the employee ends work. This is manually entered by the admin.
Member	The name of the employee being checked in/out. It is selected from the list of registered members.
Status	Displays the current status of the check-in/out process (e.g., ‘1’ means Check-in/-out process is completed successfully.
New Button	Initiates the creation of a new check-in/out record.
Edit Button	Allows modification of existing check-in/out records.
Delete Button	Deletes individual records or multiple selected records.
Export/Import	Facilitates data export to files and import from external sources for bulk entry.
Search Filter	Enables filtering of check-in/out records by date, member, or status.

 

 

 

Daily Time Report

The Daily Time Report feature in the EveryDatastore app is an essential component of the TimeTracker module, designed to streamline time-tracking processes for employees and administrators. This feature provides a comprehensive overview of daily work hours, ensuring accurate timekeeping for payroll, project management, and performance evaluation.

With the Daily Time Report, users can view, track, and manage their logged hours, while administrators have the ability to manually add or edit time entries when necessary. This ensures flexibility in handling various scenarios, such as forgotten entries, corrections, or adjustments due to project needs.

 

1.    1.   Accessing the Daily Time Report:

·       Navigate to the TimeTracker module in the main menu.

·       Select Daily Time Report to view a comprehensive list of daily time logs for all employees.

2.      2. Manual Time Entry (Admin-Only Feature):

·       Only administrators have the capability to add Manual Time Entries.

·       This feature is particularly useful for adjusting time records due to forgotten check-ins or corrections needed for specific project logs.

·       Click the New button to create a manual entry.

·       Fill in the required details such as Date, Check-In time, Check-Out time, Member, Tracked Hours, Should Hours, Overtime and Undertime etc.

·       Save the record using one of the provided options.

3.    3. Editing Time Entries:

·       Administrators can edit existing time entries through the Edit View.

·       The Edit View interface allows precise modification of time logs, including start/end times and total hours.

·       Click the Edit (Pencil Icon) button next to the entry to modify.

·       Update necessary fields and save the changes.

4.      4. Deleting Records:

·       Use the Delete (Trash Icon) button to remove individual entries.

·       Multiple records can be selected and deleted in bulk using the Delete marked items button.

5.      5. Exporting/Importing Data:

·       The Export button allows the export of check-in/out data in various formats like CSV & Json.

·       The Import feature supports batch uploads of attendance data.

6.      6. Daily Time Report form is consist of the following fields:

Field	Description
Date	The specific date for which the time entry is logged.
Member	Select the name of the employee associated with the time entry from the Search dropdown option.
Note	A separate tab to enter any description related to the manual entry of check-in/check-out time.
Check-In/-Out	The date and time when the employee starts work and ends work. This is manually entered by the admin in a separate pop-up box section within this.
Current Action	Select value from the dropdown i.e. Checkin & Checkout.
Current Action Time	Enter the Date & Time of the manual action taken.
Tracked Hours	Enter the total tracked or consumed hours for the Day by the Member.
Should Hours	Enter the expected number of hours the user is supposed to work for the day.
Overtime	Enter Displays the number of hours worked beyond the expected (should) hours.
Undertime	Enter the number of hours worked less than the expected (should) hours.
Save	Saves the event details without closing the form.
Save & Exit	Saves the event and exits the form.
Save & New	Saves the event and opens a new form for another event entry.
Copy	Duplicates the current event details for quick reuse.
Cancel	Exits the form without saving changes.

 

 

Monthly Time Report

The Monthly Time Report feature in the EveryDataStore app is a comprehensive tool designed to track and manage employee working hours over a given month. This feature is an integral part of the TimeTracker module, allowing businesses to monitor productivity, manage payroll calculations, and ensure compliance with company policies.

A key addition to this feature is the Manual Entry capability, which is exclusively accessible by Admins. This allows for adjustments, corrections, or additions to time logs, ensuring data accuracy and flexibility. Additionally, the Edit View functionality provides admins the ability to modify existing entries, further enhancing the system’s ability to maintain accurate time records.

 

1.     1.  Accessing the Monthly Time Report:

·       Navigate to the TimeTracker module in the main menu.

·       Select ‘Monthly Time Report’ to view a comprehensive list of daily time logs for all employees.

·       The report displays a monthly overview of time logged by employees.

2.     2.  Manual Time Entry (Admin-Only Feature):

·       Only administrators have the capability to add Manual Time Entries.

·       Click the New button to create a manual entry.

·       Fill in the required details such as Member, Month, Year, Tracked Hours, Should Hours, Overtime, Undertime, Overtime Allowance, Vacation, Absence, Nursing Leave, Holiday etc.

·       Admin needs to enter the Day Time Reports by using search dropdown

·       Then admin needs to click on the ‘Add’ option to enter the Daily checkin-checkout time

 

·       Enter Date, Member, Tracked Hours, Should Hours, Overtime, Undertime, Member, Check-In/-Out, Current Action and Current Action Time.

·       Save the record using one of the provided options.

3.     3.  Editing Time Entries:

·       Administrators can edit existing time entries through the Edit View.

·       The Edit View interface allows precise modification of time logs, including start/end times and total hours.

·       Click the Edit (Pencil Icon) button next to the entry to modify.

·       Update necessary fields and save the changes.

4.     4.  Deleting Records:

·       Use the Delete (Trash Icon) button to remove individual entries.

·       Multiple records can be selected and deleted in bulk using the Delete marked items button.

5.      5. Exporting/Importing Data:

·       The Export button allows the export of monthly check-in/out data in various formats like CSV & Json.

·       The Import feature supports batch uploads of attendance data.

6.      6. Monthly Time Report form is consist of the following fields:

Field Name	Description
Member	Select or search for the employee whose work and leave data is being recorded.
Month	Choose the specific month for tracking the employee's data.
Year	Select the year associated with the tracked data.
Tracked Hours	Total hours logged by the employee for the month.
Should Hours	Standard expected working hours for the employee in the month.
Undertime	Hours the employee worked less than the expected working hours in the month.
Overtime	Extra hours worked by the employee beyond the standard working hours.
Overtime Allowance	The approved amount of overtime the employee can work in the month.
Vacation	Number of vacation days taken by the employee in the month.
Absence	Total days the employee was absent without approved leave.
Nursing Leave	Days taken off by the employee for nursing or caregiving responsibilities.
Vacation Compensation	Days compensated for unused vacation time.
Holiday	Official public or company holidays in the month.
Sick Leave	Number of sick leave days taken by the employee.
Day Time Reports	Linked reports detailing the daily work logs and activities of the employee.

 

 

 

 

For Staff Users/Employees

Check-In/Check-Out Process for User

Overview
The Check-In/Check-Out feature in EveryDataStore offers a simple and efficient way for staff members and employees to log their working hours. Here’s how it works and how it benefits them:

What They Can Do:

Employees can easily check in when they start their workday and check out when they finish. This process helps in automatically recording the total hours worked each day without any manual entry.

How It Helps:

This feature ensures accurate time tracking, reducing errors in attendance records. It helps employees stay aware of their working hours, manage overtime, and avoid undertime. It also supports transparency by keeping a clear log of their work schedule.

Viewing Reports:

·       Daily Reports: Employees can view their daily logged hours to ensure everything is accurate.

·      Monthly Reports: At the end of the month, employees can review their total working hours, overtime, and any absences.

These reports are available in view-only mode, meaning staff can access their records but cannot make changes, ensuring data integrity. This visibility helps employees monitor their productivity and prepares them for discussions related to performance reviews or payroll.

Check-In/Check-Out Process for Staff user

The Check-In process in EveryDataStore app is designed to make time tracking effortless for staff members and employees. At the start of their workday, employees simply log into the system and check in with a single click. This marks the beginning of their work hours, ensuring accurate tracking without any manual effort.

From the employee's perspective, this feature promotes transparency and accountability, allowing them to monitor their work hours in real-time. It also helps in managing punctuality and ensuring that all hours are accurately recorded for payroll and performance reviews.

 

1.      Navigating to Time Tracker

·       From the Dashboard, click on the ‘Time Tracker’ section to access the time-tracking interface.

2.      Before Check-In

·       The current system time is displayed prominently in the center of the screen.

·       A green Check In button is available for users to begin their work session.

3.      Performing Check-In

·       Click on the Check In button to start tracking time.

·       The system logs the exact check-in time and updates the interface accordingly.

4.      After Check-In

·       The button changes to a yellow Check Out option, indicating that the time-tracking session is active.

·       Real Time system clock.

·       The Today Time Report section appears, showing:

o   Check-in time.

o   Should Hours: The expected working hours for the day.

o   Tracked Hours: The actual time tracked so far.

·       Overtime and Undertime: Displays any deviation from expected working hours.

5.      Performing Check-Out:

·       Click on the Check Out button to stop the time tracking.

·       The system logs the check-out time and finalizes the tracked hours, updating the daily report.

6.      Time Tracker functionality consist of the following fields after Check-In:

Field Name	Description
Time Tracker Header	Title of the time tracking module, indicating the current functionality being accessed.
Current Time Display	Shows the real-time system clock to indicate the exact time during check-in and check-out.
Check In Button	A green button that initiates the time-tracking process when clicked.
Check Out Button	A yellow button that ends the time-tracking session and logs the check-out time.
Today Time Report	A summary section that appears after checking in, detailing the user's working status for the day.
Checked in at	Displays the exact date and time when the user checked in.
Should	Indicates the expected number of hours the user is supposed to work for the day as set in the Personnel section.
Tracked	Shows the total number of hours tracked since the check-in.
Overtime	Displays the number of hours worked beyond the expected (should) hours.
Undertime	Shows the number of hours worked less than the expected (should) hours.

 

7.      Post Check-Out Display

After the Check-Out process, the TimeTracker interface displays a detailed time report, summarizing the day's work. The following fields are included:

Field Name	Description
Current Time	Displays the real-time system clock. It continues to update even after checking out for user reference.
Check In Button	Appears again after check-out, allowing the user to initiate a new session if required.
Checked Out At	Displays the exact time when the user completed their session and clicked the Check Out button.
Should	Indicates the total expected working hours for the day (e.g., 5.71 Hours).
Tracked	Shows the total time logged by the user during the session (e.g., 1.01 Hour).
Overtime	Displays any time worked beyond the expected hours. Defaults to 0 if no extra time was logged.
Undertime	Shows the remaining time needed to meet the expected working hours (e.g., 4.70 Hours if underworked).

 

Check-In/-Out Report for Staff user

The Check-In/Check-Out Report in EveryDataStore App is designed to help staff members and employees effortlessly log and monitor their working hours. With view-only access, staff members can navigate this section to review their attendance records without the ability to edit or modify the entries.

1. Accessing Check-In/Check-Out:     

·       Navigate to TimeTracker from the main menu.

·       Select Check-In/-Out to view all existing records.      

·       This will display a list of all recorded check-in and check-out times, sorted by date and time.     

2. What Staff Members Can Do:

·       View Check-In/Check-Out Records: Employees can see their own check-in and check-out times, ensuring transparency in their attendance.

·       Monitor Work Hours: By reviewing logged entries, staff can easily track the total time they've spent working each day.

·       Search and Filter: Utilize the search bar to quickly find specific dates or entries.

3.           Check-in/Check-out section is consist of the following fields:

Field Name	Description
Check In	The date and time when the employee starts work.
Check Out	The date and time when the employee ends work.
Member	The name of the employee being checked in/out.
Status	Displays the current status of the check-in/out process (e.g., ‘1’ means Check-in/-out process is completed successfully.
Search Filter	Enables filtering of check-in/out records by date, member, or status.

 

Daily Time Report for Staff user

The Daily Time Report feature provides staff users with a comprehensive view of their daily tracked working hours, overtime, undertime, and other key time-tracking metrics. Staff members have read-only access, allowing them to view their time entries without making modifications. This feature ensures transparency in tracking individual performance and attendance.


1. Accessing the Daily Time Report:

·       Navigate to the TimeTracker module in the main menu.

·       Select Daily Time Report to view a comprehensive list of daily time logs for all employees.

·       This will display a list of all recorded check-in and check-out times in daily basis with other sort of information like Tracked Hours, Should Hours, Overtime, Undertime, Current Action Time and Current Action.

 

2. What Staff Members Can Do:

·       View Check-In/Check-Out Records: Employees can see their own check-in and check-out times, ensuring transparency in their attendance.

·       Monitor Track & Should Hours: By reviewing logged entries, staff can easily track the total or day wise Tracked Hours, Should Hours, Overtime and Undertime hours.

·       Search and Filter: Utilize the search bar to quickly find specific dates or entries.

 

3. Daily Time Report is consist of the following fields:

Field	Description
Date	The specific date for which the time entry is logged.
Member	Display name of the employee associated with the time entry.
Current Action	Display actions like Checkin Or Checkout.
Current Action Time	The Date & Time of the manual action taken.
Tracked Hours	The total tracked or consumed hours for the Day by the Member.
Should Hours	The expected number of hours the user is supposed to work for the day.
Overtime	Displays the number of hours worked beyond the expected (should) hours.
Undertime	The number of hours worked less than the expected (should) hours.

Monthly Time Report for Staff user

The Monthly Time Report feature in the Time Tracker module provides staff members with a comprehensive overview of their work hours, leave status, and other time-related metrics for a given month. As a staff member, you have read-only access to this functionality, allowing you to review your attendance and work statistics without the ability to modify any data.

1. Accessing Monthly Time Report:

·       Navigate to the Time Tracker section in the main menu.

·       Click on Monthly Time Report from the dropdown options.

·       The Monthly Time Report displays detailed information about Tracked hours, Should hours, Undertime, Overtime, Overtime Allowance, Vacation, Absence, Nursing Leave, Vacation Compensation, Holiday and Sick Leave.

2. What Staff Members Can Do:        

·       Employee or Staff users can see total Tracked hours, Should hours, Undertime, Overtime, Overtime Allowance, Vacation, Absence etc. for a month.

·       Member can utilize the search bar to quickly find specific dates or entries.

3. Monthly Time Report is consist of the following fields:     

Field Name	Description
Member	The name of the staff member whose time report is being viewed.
Month	The specific month for which the report is generated.
Year	The year corresponding to the monthly report.
Tracked Hours	The total hours logged by the staff member for the selected month.
Should Hours	The expected number of working hours for the month.
Undertime	The difference between expected hours and actual tracked hours if negative.
Overtime	The extra hours worked beyond the expected hours.
Overtime Allowance	The overtime hours eligible for compensation.
Vacation	The number of vacation days taken during the month.
Absence	The total number of unapproved absence days recorded.
Nursing Leave	The number of days taken as nursing leave.
Vacation Compensation	Days compensated for unused vacation time.
Holiday	The number of public holidays falling within the reporting month.
Sick Leave	The total days recorded as sick leave during the month.